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Requisition Deadlines for Fiscal Year 2017/2018 2018-03-06


Below are the deadlines for submitting requisitions to be processed in the 2017/2018 fiscal year, this pertains to ALL funds.

If you anticipate ordering items with long delivery terms please submit requisitions in time for Procurement Services to process the purchase order/bid so orders will be received before June 30, 2018. If necessary, submit the requisition earlier than the deadline requirement to receive the order by June 30. 

 April 6, 2018 - Requisitions for items requiring formal bids (orders exceeding $75,000 and not on state contract) must be in the Procurement Office.  This deadline has passed.

May 11, 2018 - Requisitions for items requiring quotation bids (orders from $20,000-$74,999.99 and not on state contract). (Purchases exceeding $20,000 and less than$74,999.99 in total cost, including freight charges, but excluding sales tax.)  This deadline has passed.

June 15, 2018 - Requisitions for small order items (orders $20,000 or less) and all state contract items regardless of cost.  *ASU Printing Services, Facilities Management, ITS, Parking Services and Sodexo requisitions can be entered until June 22. 

June 22, 2018  - Confirming requisitions (paying invoices, registrations, membership, etc.). This includes grant accounts, ASU Printing Services, Facilities Management, ITS, Parking Services and Sodexo requisitions.

Requisitions must be entered and approved in Banner by NOON (12:00 p.m.) on the deadline date.  All requisitions received after this date will not be processed.

For grants and contracts, the account’s end date should be placed on the Document Text Screen in order to expedite the processing. 

The Banner System will be left on until the end of the fiscal year to process grants and contracts with end dates after June 30, 2018.

Orders not approved or completed at the end of the fiscal year, will be deleted and will have to be re-entered by the department in the 2018/2019 fiscal year.